Adventures in Document Management

in Cool Technology

Since starting my business, I’ve noticed that I’ve had to hold onto a lot more paper. I’ve been collecting receipts in a big bag beside my desk with the intention of one day sorting through them. As that bag has gotten bigger and bigger, I’ve realized that I need to come up with some sort of document management solution.

While looking online for a solution, I came across this gem: ScanDrop for Google Docs. This simple utility allows you to scan documents directly to your Google Apps account in PDF format.  It sounded perfect for what I needed to do, so I decided to give it a whirl.

Initially my scanner wasn’t being detected by the software due to the fact that I was using the built-in Windows drivers for my HP Deskjet All-in-one.  It appears as though ScanDrop doesn’t support WIA, so I needed to download the giant 250MB driver package from the HP site in order to install the TWAIN driver for the scanner.  Once I downloaded & installed the new drivers, ScanDrop picked up my scanner and I was good to go.

The main interface is dead simple:

You simply place the document in the scanner, click the Scan button and ScanDrop will scan in your document.  If there are multiple pages, just put the next sheet in your scanner, click Scan and it will be added to the document.  The software auto rotates the contents and adjusts the brightness/contrast which is a nice touch.  Once everything is in, give your document a name, choose which Google Docs folder you’d like to place the document in and click Upload.  The software creates a PDF out of your images and uploads it to your account.  Couldn’t be easier.

If you try it out, let me know what you think and how it worked for you. :)

1 Comment

One Comment

  1. Thanks for the tip! I’ve been thinking about doing something similar with old pay stubs, utility bills, etc. but have never gotten around to it. I’ll be sure to give this a try.

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